SolveIT: Samoco's Custom Platform for Efficient Administration

Overview

Samoco, an expert in industrial assembly, experiences strong growth year after year. As their team grew, so did the number of administrative tasks. To address this, they initially used a series of separate tools, but the general director wanted more: one integrated platform where everything comes together. A challenge we were happy to tackle.

Challenge

Managing administration through unconnected tools became increasingly time-consuming and error-prone. Manual entry and a lack of real-time insights slowed operations and caused frustration. Samoco needed one central solution that could automate processes, reduce errors, and improve overall efficiency.

Solution

Together with Samoco, we developed SolveIT, a powerful all-in-one cloud platform that serves as the central data hub for their operations. SolveIT automatically synchronizes with external systems, processes incoming data, and routes it to the right tools, including Geodynamics and Onyx One.

The platform is tailored to Samoco's workflow and built around five core modules that streamline their entire administrative flow:

1. Time Registration Module

This intuitive module enables employees and subcontractors to record their hours worked per project. Once approved by a manager, the hours are sent either to payroll (for employees) or purchase order calculation (for subcontractors). Users can choose between a calendar or list view, with powerful filters to find exactly what they need.

2. Geodynamics Integration

SolveIT seamlessly integrates with Geodynamics, automatically forwarding employee, subcontractor, and project data, ensuring both systems stay synchronized. When hours worked are recorded via time clocks in Geodynamics, the data flows back into SolveIT for validation, correction, and further use in payroll or purchase orders. SolveIT remains the single source of truth.

3. Onyx One Integration

Onyx One stores important data about subcontractors, such as documents, IDs, and certificates. This data is automatically synchronized to SolveIT and stored internally, ensuring Samoco has a complete, up-to-date overview in one place.

4. Teams Module

The Teams module enables Samoco to organize both employees and subcontractors into teams. These teams are integrated into the time registration filters, allowing users to maintain a clear overview of specific groups or project crews.

5. Purchase Order Calculation

Based on recorded hours and predefined agreements with subcontractors, SolveIT automatically generates purchase orders. Flexible settings allow Samoco to configure billing periods, rates, and exceptions per contractor, all from one central interface.

Our Approach

Thoughtful Architecture

We started with an in-depth analysis of Samoco's workflows and needs, creating a robust, scalable system design aligned with their growth.

Fully Custom Development

From frontend to backend, every line of code was written with a focus on usability and automation, tailored to Samoco's specific work practices.

Smart Integrations

We seamlessly integrated with Geodynamics and Onyx One, ensuring data flows automatically and accurately between systems. SolveIT acts as the central hub, collecting, processing, and distributing essential data across the platform.

Thanks to transparent communication, close collaboration, and an iterative development process, we delivered a platform that enables Samoco to streamline operations, reduce overhead, and strengthen their position as a market leader.